Tenant’s guide to renting a property

Renting a home can feel overwhelming—there’s jargon, legal requirements, application processes, fees, and more. We have broken all this down in a step-by-step guide to help you through the rental process.

Rental laws change frequently, and everyone’s situation is different. Let’s explain what you’re legally entitled to, what is expected best practice, and how to avoid any surprises during your tenancy.

1. Be ready, good properties go fast.

• Have your ID, payslips, bank statements, and references lined up in advance.
• Be prepared to act fast, good properties move quickly, and the more organised you are, the higher your chances of success.
• If you have past credit issues, consider arranging a guarantor in advance.

2. Choosing the right place

• Look at transport links, local amenities, schools, and community feel.
• Visit at different times of day to check traffic, noise levels and nearby stores.
• Compare similar listings on Rightmove, Zoopla, or local letting agencies.

3. Your application & referencing

• Most properties require an application form and fee.
• You’ll typically need references: employer, previous landlord (if applicable), and a credit check.
• Agents might pause your application if your documents aren’t complete. We advise you to be proactive.

4. Understanding your Tenancy Agreement

• The Assured Shorthold Tenancy (AST) is the most common contract, usually lasting 6–12 months.
• Read key terms carefully: rent payment terms, responsibilities, break clauses, pet policies, and notice periods.
• Make sure all changes you negotiate are included in writing before signing.

5. Deposits & first month’s rent

• You’ll typically pay a deposit (4–6 weeks’ rent), protected in an approved Deposit Protection Scheme within 14 or 30 days.
• Your first month’s rent is usually due before move-in, often as cleared funds.

6. Who pays which bills?

• Always check your tenancy agreement. It’s the final word.
• Typically, you pay: Council Tax, utilities (gas, electricity, water), internet/TV licence, and contents insurance.
• Landlord pays: Buildings insurance and sometimes service charges (especially in flats).

7. Repairs & maintenance

• Remember to report issues quickly. Agents often have an online system to make this easy for you.
• Tenants are expected to cover minor fixes (e.g., light bulbs). Larger problems are the landlord’s responsibility unless caused by tenant misuse.

8. Inventory & check‑in process

• You’ll receive an inventory report at move-in. Review this within the first 7 days to flag up any discrepancies.
• Photo evidence can help to avoid disputes at check-out.

9. Your rights as a tenant

• You’re entitled to a safe, well-maintained property. Legal documents (How to Rent Guide, Right to Rent checks, safety certificates) should be supplied by your landlord or agent.
• You must pass Right to Rent checks (even as a UK citizen) using a passport or other accepted documents.

10. Ending your tenancy & getting your deposit back

• At the end of your fixed term, you can choose to either sign a new fixed term or move to a periodic tenancy (rolling monthly).
• Notice periods are usually two months but may vary. Check your contract.
• Return your property clean and undamaged. Your deposit, which is held via DPS, will be returned minus any legitimate deductions. If disputes arise, DPS adjudication is available.

Final tips & next steps

• Gather documents early to be rent-ready.
• Clarify all landlord or tenant responsibilities upfront.
• Maintain clear records of communication and repairs.
• Ask for help when needed. Remember, reliable agents or tenant advisory services are there to assist you.

Need expert help?

If you’d like support finding your perfect home or managing the paperwork, we’re here to help. Contact us anytime for advice or to register your interest. We do our utmost to make renting simple, safe, and transparent. Please use our contact form, or call us on 01323 894400.